Saturday, 19 May 2012

Sample Minutes of the Meeting of Audit Committee


Minutes of the Meeting of Audit Committee of M/s. Limited held on _______, the ____________ at ________ p.m. at the Registered Office of the Company at _____________


Present

                        Members:                              
                                             
                        Invitees:

                        In Attendence:



1. Re: To confirm the minutes of the previous meeting:

The Minutes of the previous meetings held on _____________ were confirmed.


2. Re: To review internal control and internal audit system:

The Committee was briefed about the internal control and internal audit system presently being prevailed in the Company. The Internal Audit Report of the Internal Auditors was placed before the Board for discussion. The Board discussed the same.

3. Re: To consider and recommend to the Board of Directors, the Balance Sheet as at March  31,                 and the Profit and Loss Account for the year ended on that date along with Notes to the Accounts and Statement of Cash Flows:

The Balance Sheet of the Company as at March 31, _________ and the Profit and Loss Account for the year ended on that date, duly audited, were placed before the Committee. The Committee noted that the Profit before Depreciation, Interest, Tax & Non-recurring Item was Rs. _____ Million for the year under review as compared to Profit of Rs. ____ Million for the previous year. The Net Loss after tax for the year was Rs. ____ Million as compared to the Net Loss of Rs. _____  Million during previous year.

The Cash Flow Statement prepared in accordance with Accounting Standard was placed before the meeting. After discussion, the Committee approved the same for submission to the Board of Directors of the Company.

The Committee, thereafter, passed the following resolution:

“RESOLVED THAT the Balance Sheet as at 31st March,          and the Profit and Loss Account for the year ended on that date along with Notes on Accounts and Cash Flow Statement, placed before the meeting, be and are hereby approved and that the same be recommended to the Board of Directors for their approval.”

4. Re: Recommendation of appointment of M/s.          & Co., Chartered Accountants, as statutory auditors in the ensuing annual general meeting:

The consent received from the Statutory Auditors M/s. __________ & Co., Chartered Accountants, __________, intimating the Company that their appointment, if made at the ensuing Annual General Meeting, would be in accordance with the limits prescribed under Section 252 of the Companies Ordinance, 1984 was placed before the Committee.

The Committee decided to recommend to the Board the appointment of M/s. __________  & Co., Chartered Accountants, Karachi - Pakistan, as Auditors of the Company in the ensuing annual general meeting of the Company.






Date:                                                                                       CHAIRMAN
Place:                                                                                       Audit Committee  

6 comments:

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  3. As per clause "Clause 18 (3) :- The role of the audit committee and the information to be reviewed by the audit committee shall be as specified in Part C of Schedule II."

    "PART C ROLE OF THE AUDIT COMMITTEE AND REVIEW OF INFORMATION BY AUDIT COMMITTEE
    A. The role of the audit committee shall include the following:
    (4) reviewing, with the management, the annual financial statements and auditor's report thereon before submission to the board for approval,"
    How can the auditor submits his report,even before approval of draft accounts by the board?
    How can the audit-committee consider the auditors report,even before the draft accounts are approved by the board?

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